The BC TEAL Administrative Manager oversees the day-to-day operations and administrative functions of the association, ensuring high levels of organizational effectiveness. The Administrative Manager reports to the BC TEAL Board of Directors and works closely with various board members and other members of the BC TEAL community.
BC TEAL is the oldest EAL professional association in Canada with over 50 years of exceptional leadership in the field of teaching English as an Additional Language. The charitable foundation was formed in 1986. We have a talented and intellectually curious board of directors who work hard to preserve and build upon our unique culture. We want our staff to achieve their full potential, and we are aware that our success as an association depends on our staff having strong and challenging careers they can be proud of. Using our values as a guide, we seek to have staff who can make a difference in every interaction they have with our membership, stakeholders, and the communities we serve.
The Administrative Manager provides key administrative support for the BC TEAL association and its charitable foundation, the TCF.
Duties and responsibilities include:
- Working with the Treasurer of BC TEAL and the TCF to ensure the cost-effectiveness of organizational operations
- Responding in a timely manner to general and membership inquiries
- Overseeing registration for membership and events
- Keeping the website up to date
- Coordinating member communication sent through MailChimp
- Overseeing accounts payable and receivable, and liaising with the bookkeeper
- Organizing general office procedures including proper documentation of board meetings, AGMs, and requirements for maintenance of BC TEAL not-for-profit society status and TCF charitable status
- Coordinating board meetings including creating and distributing agendas, and taking and posting the minutes
- Working closely with volunteer boards and committee members on various events and initiatives
- Helping with event planning and coordination (i.e., the annual conference)
- Overseeing support for the TCF as required
- Other duties as assigned
Qualifications, Skills, and Abilities:
- Skilled in MS Office Suite (Excel, Word, Outlook)
- Experience with web-based platforms
- Demonstrated proficiency in English IELTS 7.5 or equivalent
- Ability to work both independently and collaboratively within a team
- Must have well-developed interpersonal skills to interact professionally and to establish and maintain positive working relationships with internal and external stakeholders
- Cultural sensitivity and an awareness of the decolonization of systems
- Ability to effectively work with and provide information, assistance, and related services to the public, board members, and the membership in a tactful, pleasant, and helpful manner
- Demonstrated ability to be detail-oriented, reliable, efficient, and resourceful.
- Demonstrated ability to exercise discretion, confidentiality, and diplomacy
- Requires excellent organizational skills and the ability to work with minimal supervision to meet deadlines
- Ability to work under pressure with a demanding workload, frequent interruptions, and against tight deadlines
- Excellent written and verbal communication skills
- Exercise good judgment and leadership
- Able to take initiative and see tasks through to completion with minimal supervision
Education & Experience:
- Some post-secondary education required
- Minimum 3 years of related office experience
- Expertise with not-for-profit budgets and financial management
- A minimum of three years of leadership experience is preferred
- Working experience in the EAL or settlement sector preferred
Hours and Days of Work:
- This position will be primarily for BC TEAL with approximately 5 hours a week dedicated to the TEAL Charitable Foundation following a work schedule that suits both the candidate and the organization’s needs
- Hours are typically 8:30 am – 4:00 pm, 35 hours a week Monday to Friday; however, hours may vary according to the needs of the association, with more hours during busy periods leading up to conferences and special events.
- Candidates must be available for occasional weekend and evening work (i.e., events and conferences), including monthly board meetings (evenings) for both BC TEAL and the TCF.
- This position will be primarily remote with one day a week in the office, conferences and occasional face-to-face meetings. The ideal candidate will be comfortable working alone.
Pay and benefits:
- $23.00/hr to start with opportunities for increase after a successful probation period
- 3 weeks of vacation leave
- extended health benefits and professional development funds
For more information contact email@example.com